MyStartupValley Events · For organisers
Startup event management for demo days, pitch events and meetups
Startup event management is how an organiser runs a demo day, pitch event or founder and investor meetup from the first registration to the follow-up: one registration link for every role, a shortlist, a pass for every guest, check-in at the gate, meetings in the room and a report the next morning.
See MyStartupValley EventsBy the MyStartupValley team · Updated
What does a startup event need that a ticketing page does not?
A startup event brings founders, investors and programme teams into one room, and each needs something different. Founders apply and are shortlisted, investors register differently, jurors score pitches, and the event is judged by the meetings that follow. That takes roles, a shortlist, check-in, meetings and a report, not only a ticket.
- One link, every role. Founders, investors, enablers and other attendees (students, mentors) register on one link, each with its own questions.
- A shortlist. Accept founders from the applications table; accept and decline send a kind email.
- Passes and check-in. Every guest gets an Event Pass with a QR code.
- Meetings in the room. Who's here, Top 5 to meet and meeting requests between founders and investors.
What can an organiser run on MyStartupValley Events?
MyStartupValley Events is the event workspace in MyStartupValley, India's funding operating system. These are the parts an organiser uses.
- Roles on one link. Choose who registers: founder, investor, enabler (incubators, accelerators, E-cells, coworking spaces) and other (students, mentors). Each role gets its own questions.
- Custom questions. Short, paragraph, choice, checkboxes, dropdown, number, date, link and file.
- Your website. Add the form with one line: a Register button, an event card or the full form, on WordPress, Wix, Webflow, Google Sites or any HTML page.
- Shortlist and accept. Accept founders from the applications table. Accept and decline send a kind email.
- Volunteers, jurors and sponsors. A scanner link for each volunteer, a personal jury link with no login for each juror, and a booth link for each sponsor.
- Jury scoring. Team, Market, Traction and Ask, each 1 to 10, plus one feedback line for the founder.
- Your existing list. Bring in a CSV or Excel export of up to 5,000 rows. Columns are mapped, duplicates skipped, and each person gets their Event Pass.
- The report. The next morning: registered, checked in, no-shows, walk-ins, details swapped, meetings set and jury scores, in PDF or Excel, or in your own Excel format.
What do attendees get?
No account and no app. Each guest confirms with a 6-digit email code and gets an Event Pass with a QR code. It opens in any phone browser and, once opened, works at the gate without internet. In the room they see Who's here, their Top 5 to meet, ranked by fit with the reason, and they can send meeting requests. The next morning they get an email listing the people they met.
How does check-in work?
Any phone camera scans the pass. Duplicates are flagged, scans work offline and sync later, walk-ins are added at the door, and there is a printable backup list. Volunteers use their own scanner link. See the volunteer check-in guide.
How is privacy handled?
Investors are hidden by default; when one chooses to show, only verified founders see them. Contact details are exchanged only when the other person accepts. Who's here closes 24 hours after the event, and meeting requests nobody answers expire after 7 days. Reports hold counts and breakdowns only, never attendee contact details.
How is it different from a general form or ticketing page?
| Job | A general form or ticketing page | MyStartupValley Events |
|---|---|---|
| Registration | One form for every guest | One link, with its own questions for founders, investors, enablers and other attendees (students, mentors) |
| Selection | Sorted by hand in a sheet | Shortlist and accept from the applications table, with a kind email either way |
| Check-in | A printed list at the desk | An Event Pass scanned by any phone, offline, with walk-ins added at the door |
| In the room | Business cards | Who's here, Top 5 to meet and meeting requests |
| Pitches | Paper score sheets | A personal jury link per juror, scored on Team, Market, Traction and Ask |
| After the event | A headcount | A next-morning report: checked in, walk-ins, meetings set and jury scores |
Which events is it for?
Demo days, pitch events, founder and investor meetups, and cohort intake for incubators and accelerators. Incubators running a programme can also see the incubation management system.
Questions organisers ask
Anything else? Ask the MSV team
What is startup event management?
It is how an organiser runs a demo day, pitch event or founder and investor meetup end to end: registration for every role, a shortlist, passes, check-in, meetings in the room and a report the next morning.
Do attendees need an app or an account?
No. Guests confirm with a 6-digit email code and get an Event Pass that opens in any phone browser.
Does check-in need internet at the venue?
No. Once opened, the Event Pass works at the gate without internet, and scans work offline and sync later.
Can investors stay hidden?
Yes. Investors are hidden by default. When one chooses to show, only verified founders see them, and contact details are exchanged only when the other person accepts.
Does the report include attendee contact details?
No. Reports hold counts and breakdowns only: registered, checked in, no-shows, walk-ins, details swapped, meetings set and jury scores.